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Taking the time to work out the details in advance will ensure that your business resumes operations as quickly and efficiently as possible when the unthinkable occurs.Often, the weakest part of a business’ preparedness and recovery plan is not taking seemingly minor or unlikely disasters seriously.A plan is essential because it puts all employees on the same page and ensures clearly outlines all communication.
Your employees have a critical role in reestablishing operations after a disaster.
But, if employees don’t know how to prepare and recover, the plan is virtually useless.
It is also prudent to place that backup on an external hard drive that you can take with you offsite, just as an additional measure should anything happen. In your disaster preparation plan, you should have a detailed inventory of workstations, their components, servers, printers, scanners, phones, tablets and other technologies that you and your employees use on a daily basis.
This will give you a quick reference for insurance claims after a major disaster by providing your adjuster with a simple list (with photos) of any inventory you have.
Whether you’re a large consumer business that needs to fulfill shipments and communicate with their customers about those shipments or a small business to business organization with multiple employees – you should document what your needs are so that you can make the plans for backup, business continuity and have a full understanding of the needs and logistics surrounding those plans. Make sure that your backup is running and include running an additional full local backup on all servers and data in your disaster preparation plan.
Run them as far in advance as possible and make sure that they’re backed up to a location that will not be impacted by the disaster.A good way to start training employees about a disaster recovery plan is to have at least one individual from every department, including upper management, involved in the planning committee.Forming a committee is highly recommended to take into account various needs and viewpoints.Pictures of the office and equipment (before and after prep).In addition to the photos that you should have of individual inventory items, you’ll want to take photos of the office and your equipment to prove that those items were actively in use by your employees and that you took the necessary diligence to move your equipment out of harms way to prepare for the storm. After a storm passes, you’ll want to begin running as quickly as possible.The logistics of testing backups and performing as many backups as possible before the storm are also important in addition to the grainy details of how you’ll communicate with vendors, account for your assets and ensure that you’re back up and running as quickly as possible.If you’re a little overwhelmed in considering these details you can engage an external resource to help you put a disaster plan in place so that you’re prepared for any storms that might come our way for hurricane season.Hurricane season naturally has business owners thinking about their own business continuity plan.If you don’t already have a disaster recovery plan, right now is a great time to make one.Additionally, committee members can then provide regular training to the workers in their respective departments so they’re familiar with the steps that they need to take to help prepare and recover from a disaster.As you involve your employees in the disaster planning, ensure that more than one worker knows the vital actions to perform.